Sample Costume Rental Agreement

Costumes By The Boldt (CBB) Costume Rental Agreement

Costume Rental Polices:
DEPOSITS: All rentals require a security deposit. The standard deposit is 20% of the total rental
and is due at the time of the signing of the rental contract. Deposits will be credited toward your
final charges when the rental is complete (all items returned) Final payment will be due upon
return of rental.
If a rental is being built specifically for The Customer, a non-refundable deposit of 50% of the
rental fee is to be paid upfront, before the costume will be begun.
TERMS OF PAYMENT: Upon execution of the Costume Rental Contract, The Customer agrees
to pay all costume deposits immediately, 50% of the remaining rental fee is due at the time of
shipping. The final payment will be due upon the return of the rental and will include charges for
cleaning and damage. By signing this contract, the customer is authorising Costumes By The
Boldt to charge the Credit Card on file for all fees related to the rental, cleaning and repair of the
costume(s) as stated in the rental agreement.
FEES: All Rental(s) are rented on a per-piece basis, for the term and amounts specified in The
Contract.
Rentals are $30 a day, we offer a 15% discount for weekly rentals. Contact Rebecca at
Costumes By The Boldt for competition season fees.
LAST MINUTE RENTALS: Last-minute rentals will incur a rush fee due to the fact that we will
have to fit them in for alterations and will have to incur overtime when this happens. Rentals
reserved within six days of shipment will incur a last-minute rental fee of $50. Rentals reserved
within 48 hours of shipment, will incur a last-minute rental fee of $100.
Damaged or Lost Costume Fees: Normal wear and tear on costumes is expected and won't
incur extra charges. Damage beyond normal wear and tear will incur damage charges. Damage
charges will be assessed for but are not limited to, rips, tears, burns, missing decorations, or
improper alterations, permanent stains or any other damage that renders the costume
unrentable. It includes the cost of the supplies needed to restore the garment to its original state
as well as labor costs.
Major damage to costumes, including irreparable tears, or irreversible marks will be assessed at
the replacement value of the costume. Lost costumes will be assessed with a Lost Costume
Fee equal to the replacement cost of the costume.
SHIPPING CHARGES: The Customer is responsible for all shipping charges from CBB to The
Customer and for all shipping charges for the return of Rental(s) to CBB from The Customer.
We can estimate shipping charge prior to shipment, subject to adjustment as necessary.
CLEANING FEE: A $25.00 cleaning fee will be assessed. If a costume is returned requiring
extensive cleaning an additional fee will be assessed in addition to the standard Cleaning Fee.
PENALTY FOR LATE RETURNS: The return date is calculated by your production closing date
plus ten calendar days. If for any reason you need more time, please inform us within 48 hours
prior to your due date.
The Customer will incur a late fee of $30 a day until CBB receives the Rental(s). The Late Fees
will be charged to the Customer’s credit card on file.
TERMINATION: Either party may terminate this contractual agreement by giving written notice
at least 14 days prior to the Ship-Date as specified on The Contract for a full refund. If The
Customer terminates this agreement by giving less than 14 days’ notice to CBB, the customer
will receive a refund minus the 20% deposit fee. This also applies if The Customer is having a
rental built for their use, the rental deposit of 50% is NOT REFUNDABLE.
REFUNDS: There are NO refunds for rented costume items shipped but not used, for any
reason whatsoever.
ALTERATION GUIDELINES: It is understood that costumes are rented AS-IS. For fitting
purposes, minor alterations are allowed, as follows: Costumes may be altered to fit, but must be
returned to their original condition before returning. If a costume is returned in an altered
condition, damages fees will be charged. Costumes may NOT be cut, dyed, painted or
permanently altered. Do NOT use any tape, iron-on bonding web, glue, sticker name-tags, or
any other adhesive to make attachments or alterations. Do NOT use staples, paper-clips, or
straight-pins to make attachments or alterations. Do NOT write in or on any costume item. No
decorations may be added to or removed from any costume. Only minor hand-sewing or basting
may be done to alter any costume. Hooks and eyes (or bars) may be added, but existing hooks
and eyes (or bars) may not be moved or removed. We include #6 bars with each rental, to be
used for the rental costume. If not used, they must be returned with the costume, or you will be
charged for them at the current retail rate. All Customer alterations must be carefully removed
so The Costume(s) is returned to CBB in the original condition. Costumes not returned in their
original condition will incur a damage fee.
MEASUREMENTS: It is the customer’s responsibility to send accurate measurements. CBB is
not liable for any refunds due to ill-fitting costumes. Upon request, we will provide a
Measurements Form and instructions for The Customer to obtain selected measurements from
The Performer. If this form/information is returned to CBB at least two (2) weeks prior to the
Rental-Ship Date, we will attempt to alter the costume(s) as close to the measurements as
possible prior to shipping.
CARE OF GARMENTS: The Customer agrees that all costumes shall be used only for the
purpose and in the manner for which they are intended. Only The Performers who will perform
in each specific costume may be allowed to wear the costume. The Costume(s) may not be
used for any other purpose than originally intended, or by any other Performer(s) than for whom
The Costume was rented. During the term of The Contract, The Customer agrees to use best
effort to care for and protect The Costume(s), and ensure they remain clean and sanitary.
Costumes must remain in the care of The Customer. The Customer agrees to carefully store
these costumes in the following manner: Classical Tutus can be stored in a tutu bag on a flat
clean surface away from pets and young children. They may also be hung in a closet or on a
rack by using a tutu hanger or ribbons threaded through the leg holes and over the hanger.
(Check youtube for videos of how to hang a tutu) Romantic Tutus and other costumes with
dresses or skirts that are not Classical Tutus must be hung-up using the attached hanging
loops. All costumes must be completely dry before storing, and must be kept covered by the
original storage-bag supplied by CBB while being stored and/or transported to and from
performances. The Customer further agrees that Performers will adhere to the following
conditions while wearing The Costume(s). All Performers wearing The Costume(s) must wear
appropriate under-garments (body-liner, trunks, etc.) to protect The Costume(s) against
excessive sweat or other stains. In particular, female performers who are or may be
menstruating must also wear, and regularly change, appropriate pads and/or tampons, and take
additional precautions to prevent stains or damage. No one may fold the tutu to fit on a chair
while wearing The Costume(s). No one may eat or drink anything except water while wearing
The Costume(s). No one may chew gum while wearing The Costume(s). No one may use
crayons, magic markers, dyes of any kind, paints, pastels, or any other material that colors
fabric, paper, or anything else while wearing The Costume(s). Only The Performer(s) who will
perform in each specific Costume will wear The Costume(s).
CLEANING OF COSTUMES: The Customer is expressly DENIED permission to clean,
dry-clean, use any stain-remover compound, wash, or dry any costume item. However, we
recognize that in certain circumstances rapid attention may remove or alleviate some stains
(blood, food, drink, etc.), In particular, blood stains should be immediately rinsed-out with COLD
WATER ONLY. If the bloodstain is in the pantry of a tutu, it should be immediately washed by
hand with COLD WATER AND DAWN DISHWASHING DETERGENT, and you should contact
us for further instructions. You MUST contact us to obtain instructions BEFORE attempting any
other cleaning. We recommend that all dancers wear a pair of trunks or a nude under-leotard
under any rental costume, both to protect the costume and for personal sanitary reasons.
SHIPPING OF COSTUMES: We ship items insured for the Replacement Value of the costume.
All Rentals are shipped with Adult Signature Required. The Customer must be present to
sign-for and accept receipt of Rentals.
At our discretion, and with advance notice, The Customer may make prior arrangements to pick
up the Rental(s) at the CBB premises in San Diego, Ca.
RECEIVING OF COSTUMES: Upon receipt of a shipment, The Customer should unpack,
inventory, and inspect all items. The Customer should inform CBB IMMEDIATELY of any
shipping damage or packing discrepancies. Any damage or discrepancy not reported to
Costumes By The Boldt immediately upon receipt is presumed to be the responsibility of The
Customer. When unpacking, The Customer should take particular note of how items are
packed, and plan to pack them for return the same way to prevent damage. The Customer
should retain and reuse all packaging and packing materials for return, unless damaged, in
which case suitably similar materials must be obtained and utilized for returns at the customer’s
expense.
RETURN SHIPPING OF COSTUMES: The Customer is solely responsible for the return of all
items to CBB, and for all related expenses. The Costume(s) is/are to be returned to CBB
premises no later than the Return-By Date as specified on The Contract. The Rental(s) must be
shipped prepaid and insured for the Replacement Value as specified on The Contract. All
packages must be shipped with Adult Signature Required. CBB will send a return label in the
box with the costume(s), prepaid by the customer. It is The Customer’s responsibility to keep the
return label, box and any packing materials somewhere safe so they will have them available
when it is time to ship the costumes back. It is The Customer’s responsibility to place the Return
Label ON TOP of the original label so the costume is returned to CBB, and not inadvertently
shipped back to the customer. If a customer elects not to use the return label provided by CBB,
The Customer must immediately notify CBB of the shipping method and provide shipping date
and Tracking Numbers, by email to costumesbytheboldt@gmail.com at the time of shipment.